A deposit and completed Personal Information/Registration/Indemnification Form
will reserve a place for you on an M&M Photo Tours, Inc. (M&M) Deposits and trip payments may be made by personal check, cashier's check, bank transfer, debit card, or credit card in US dollars only. Any debit/credit card payments will incur processing fees which are not controlled by M&M. A deposit of 25% of the total tour cost is due at time of enrolling/signing up for a tour. Full payment of the trip fee is due 90 days prior to departure date, except as specified below or as allowed at the sole discretion of M&M Photo Tours, Inc., and in the Initial Tour Information
sheet provided upon enrollment. If final payment is not received when due, M&M reserves the right to treat your reservation as canceled, as if in writing, as per our cancellation and refunds policy in item 2, below. Trip fees are quoted in US dollars only and must be paid in US dollars only.
2. CANCELLATIONS AND REFUNDS / SPECIAL TERMS & CONDITIONS
No partial refunds are made for unused portions or services of a trip for any reason whatsoever. Trips are sold as a package only. This policy also applies to tour extensions and independent travel arrangements. Cancellation fees are not transferable.
For all tours:
A deposit of 25% of the total tour cost is due at time of enrolling/signing up for a tour. Full payment of the trip fee is due 90 days prior to departure date. We must receive written notice of your cancellation, at which time the following cancellation fees apply:
120 days or more before departure: $100 per person
119 to 91 days before departure: 50% of trip fee
90 or fewer days before departure: 100% of trip fee
3. HEALTH CONSIDERATIONS
M&M Photo Tours are within the capabilities of average people in good health. Some of these trips require the capability of walking for several miles over uneven trails, stepping from a small boat to a wave-washed rocky beach, flying in small planes and helicopters, and occasionally hiking at high elevations - all while carrying an assortment of camera equipment. If you have concerns about your own capabilities and/or fitness as it relates to a trip, please inquire with our office before reserving a space AND THEN see your physician and receive medical advice before signing up for any M&M Photo Tours, Inc..
By forwarding a signed reservation form and trip deposit, you certify that you do not knowingly have any physical or other conditions of disability that would create a risk for you or other trip participants and that you have checked any concerns with proper medical personnel.
We reserve the right to request a doctor's statement of good health. You are solely responsible for evaluating your own physical fitness for joining any tour. We strongly encourage you to seek competent medical advice if you have any concerns about your physical fitness. Once a trip has been confirmed, medical circumstances will not be considered as exceptions to our cancellation policy. M&M Photo Tours, Inc., assumes no liability for any medical problem you encounter during the tour. You are solely responsible for ensuring that your medical/dental/accident/ and any other insurance you may have covers you while traveling abroad. We assume no responsibility for medical care or for special dietary requirements. Tours will NOT be delayed, altered or otherwise changed on account of a person's inability to travel or keep up with the tour group.
All participants are strongly urged to purchase travel protection insurance. You are solely responsible for confirming that your various insurance policies will cover you while traveling abroad.
5. CONTACT SCHEDULE
Participants will receive three mailings before the trip departs: 1. Initial Tour Information
sheet confirms the deposit and provides pre-departure information. 2. Invoice/Practical Information
provides clothing and photo gear recommendations, climate data, applicable health advisories and reading list. You are solely responsible for confirming all these details and making sure you research all information for yourself. A visa form will also be included (if applicable).
If you are not issued a VISA a refund will be made. 3. Final Tour Information
includes arrival instructions, itinerary revisions (if any), hotel addresses, trip telephone contact information and participant list. We provide the trip leader's telephone number(s) and/or e-mail address with final documents so you can inquire about special photographic questions you may have regarding your trip. We welcome your calls or e-mail messages to firstname.lastname@example.org
6. M&M PHOTO TOURS, INC. COSTS
Pre-departure information supplied upon enrollment describes the specific costs that are included in your trip fee. Generally these costs include lodging in double room occupancy, meals as designated in each tour information sheet, ground transportation during the trip in vans or small buses, air transportation as specified, and guide services provided by the trip leaders. Not included are airfare or other transportation from your home to the trip staging location, airport departure taxes, insurance, alcoholic beverages and bar expenses (plus bottled water and soft drink expenses on all tours), tips and gratuities to guides, phone calls, passport or visa expenses, laundry or items of a personal nature. Gratuities to M&M Photo Tours, Inc. trip leaders are optional and always appreciated. Rates are based on group tariffs; if the trip does not have sufficient registration, a small party supplement may have to be charged.
Single accommodations are available for a supplemental cost in many locations; please see the pre-departure trip information or call for details. You will be charged the single supplement fee if you desire single accommodations or if you wish to have a roommate, but one is not available. In some remote locations, participants with single rooms are infrequently compelled to share a room due to circumstances beyond our control. In such cases, appropriate per diem refunds will be made reflecting the direct cost of the single room at the facility where clients are required to share. There is no additional single supplement fee if you request a roommate and one is not available.
Cost increases may occur unexpectedly due to factors including but without limitation to rising costs of airfares, ground transport, fuel surcharges, accommodations and currency fluctuations. M&M Photo Tours, Inc. may be compelled to amend prices, and we reserve the right to do so without prior notice. An increase in trip prices shall not be sufficient grounds for any refund of funds paid for the trip other than as determined by the terms of our cancellation policy.
Whenever possible, our trip participants are lodged in comfortable, modern hotels. We select among the best available accommodations, but refrain from extravagance. Some interesting photographic destinations are far removed from modern amenities, however, and where necessary we will be accommodated in rustic country inns, cabins or tented camps.
Meals are always a special part of our trips for the camaraderie they engender and the opportunity they provide to try new foods from different areas. Depending on the trip and specific locale, participants order restaurant meals from the full menu. Some trips include picnic lunches in the field. Fruit juice for breakfast and coffee or tea may be included with the meals. Participants are responsible for their own bar tab (including bottled water, soft drinks and alcoholic beverages on all tours) at restaurant lunches and dinners.
Our itineraries are intended as examples only. Participants should allow for flexibility due to changes in weather, natural history or cultural events, or other logistical arrangements deemed necessary by M&M Photo Tours, Inc. leaders.
The second tour leader (and any subsequent additional leaders) listed for each trip will be added as the group size warrants. If only one space remains on a trip, and logistics permit, we accept two persons traveling together, even if it exceeds the trip maximum.
M&M Photo Tours, Inc. and/or their Agents act only as agents for the passenger in regard to travel including, but not limited to, sightseeing, meals, lodging, transportation, and all other travel services whether by railroad, motorcar, motor coach, boat, ship or aircraft and they assume no liability for injury, damage, loss, accident, delay or irregularity which may be occasioned either by reason of defect in any vehicle or for any reason whatsoever, or through the acts or default of any company or person engaged in transporting the passenger or in carrying out the arrangements of the trip. M&M Photo Tours, Inc., will NOT accept nor tolerate any rudeness, disrespectfulness, drunkenness, illegal use of drugs, or any illegal activity, poor treatment of other tour participants or M&M Photo Tour, Inc., staff or guides and we reserve the right to send individuals home at their expense if they can't comply.
M&M Photo Tours, Inc. accepts no responsibility for losses or additional expenses due to delay or changes in air or other services, sickness, weather, strike, war, quarantine or other causes. All such losses or expenses will have to be borne by the passenger, as trip fees provide for arrangements only for the times and locations stated. Baggage is at the owner's risk entirely.
The right is reserved to 1) substitute hotels of similar category for those indicated and to make any changes in the itinerary or transport where deemed necessary or caused by changes in air schedules or equipment substitution; 2) cancel any trip prior to departure, in which case full refund of the paid trip funds will be given, but M&M Photo Tours, Inc. is not responsible for any other trip preparation expenses such as penalized or non-refundable air tickets, visa fees and medical related expenses; 3) substitute trip leader(s) for the leader(s) originally specified, in which case the substitution is not a basis for participant cancellation or refund other than provided by our normal cancellation policy; or 4) accept or retain any person as a member of any trip.
Trip prices are based on tariffs and exchange rates in effect at the time of brochure printing and are subject to adjustment in the event of any change therein.
An Assumption of Risk and Indemnification form must be signed by each participant prior to the commencement of the trip. Participation by any trip member will be declined in absence of a signed original of this form, with no trip fee refund. No modification to the terms of the Release and Assumption of Risk form will be accepted.
Should M&M Photo Tours, Inc. or anyone acting on their behalf be required to incur attorney's fees and costs to enforce this agreement, the enrolling trip participant(s) agree(s) to indemnify and hold them harmless for all such fees and costs. In the event a lawsuit is filed, the enrolling participant(s) agree(s) to do so solely in the County of Salt Lake in the State of Utah. Certain ship owners require use of pre-printed ticket forms that limit the owner's and operator's liability. When such tickets are used, the passenger is bound by the terms of these tickets with respect to the passenger's legal relationship to the owners and operators of the ship, their agents (M&M Photo Tours, Inc.), and the ship's crew. The payment of a deposit or any part or full payment for a reservation on any trip shall be deemed to constitute consent to the conditions contained herein.